ASSET Instructions

Getting Started
To begin using ASSET you will need to have an account set up. To do this send email containing the department and Bear ID of the manager you would like set up to ASSET Admins.

Once you receive notice that your account has been set up you will be able to login to all four sections of the ASSET program (ASSET Management, Clover, Timecard, and the Work Study Award Tracker) using your Bear ID and password. The first thing you will need to do is add your student workers to the system so they will be able to login and start using the system.

Adding Student Workers
To do this go to the main ASSET page https://www1.baylor.edu/elcs/Asset/. Click on 'Manage System' at the bottom of the screen. Enter your Bear ID and password and click 'Log In'. Select 'Add a Student Worker' and click 'Go!' (if you have more then one department set up that you manage, you will need to select the department you want the student added to from the drop list next to the 'Go!' button).

Fill in the information about your student worker in the fields provided and click 'Add Student' (the only field that is required is the Bear ID). You can either choose to 'Add Another Student' or 'Return to Menu'.

Make Student Workers Inactive
From the ASSET Manage System Menu select 'Make Student Worker Inactive'. Select the department the student is in and click 'Go!'. Select the Bear ID of the student you wish to make inactive and click 'Set Student Status'. You should get a message that says the student is inactive.

To "Reactivate" the student, just add the student again. The student will then be changed from "Inactive" to "Active".

Edit a Student Worker
From the ASSET Manage System Menu select 'Edit a Student Worker'. Select the department the student is in and click 'Go!'. Select the Bear ID of the student you wish to edit and click 'Edit Student'. The current information on that student will appear in the appropriate field. You can make changes to any of the fields by clicking in that field. Click 'Save' after you have made the changes. You can either choose to 'Edit Another Student' or 'Return to Menu'.

Add a Student Assistant
You may want to have a student assistant enter information about students or verify timecards for you. By setting up a student assistant, your student worker will be able to view student timecards and add data about your student workers but will not be able to edit timecards, see payrates, or view star awards and boss comments in Clover.

To set up a Student Assistant, from the ASSET Manage System Menu select 'Add a Student Assistant'. Select the department you want a student assistant for and click 'Go!'. You will be able to select a student assistant from any of the departments you manage. If the student has not already been entered as a student worker you will not be able to add them as a student assistant.Select the student you would like as your student assistant and click 'Add Assistant'. You will receive confirmation that the student is now a student assistant.

List all Students
This feature will provide you with a list of all your active student workers as well as a list containing both active and inactive students in your department. To view this list, from the ASSET Manage System Menu select 'List all Students'. Select the department you want the list for and click 'Go!'.

List Managers/Admins
This feature will provide you with a list of all the managers using the system along with the department they manage, the student assistant/departments, and the system administrators. To view this list, from the ASSET Manage System Menu select 'List Managers/Admins' and click 'Go!'.