Job Description For Assistant Director of Fiscal Planning (BUD115)
Positions within Baylor University exist to support the mission, which is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.
Budget and Fiscal Planning (109BUD)
Exempt - Does not qualify for overtime
Director of Fiscal Planning & Budget
This position specifically supports the mission by closely assisting the Director of Fiscal Planning & Budget in the preparation, coordination, review/evaluation, and distribution of the budget plan. Assists in the design, configuration, and update of the university's financial model. Provides analysis and administrative support to the Director of Fiscal Planning. Assists departments with preparation of comprehensive budgets and assists divisions with long-range planning of revenues and expenses. Researches critical topics, compiles data, and prepares reports to be presented to all levels of the organization. This position is significantly involved in the administration for the university's ERP system that supports the budget preparation, reporting, and financial modeling process of the university. Reviews expenditures to ensure conformance with budgetary provisions.
Pct. of Time
Assists in all phases of preparing and estimating future revenues and expenditures for multi-year / all-funds budget plan.
Assists in configuration of new financial models and maintains existing models.
Reviews/evaluates/supports creation of divisional multi-year budget plans.
Provides comprehensive analyses and reports on a periodic or ad-hoc basis and provides continuous enhancement to management reporting.
Researches higher education trends/challenges and provides statistical analyses.
Updates and maintains planning and budgeting software system used for budgeting and financial modeling.
Serves as central budget administrator for various academic and/or institutional divisions and works with all levels of management to resolve budget matters.
Updates and maintains user security and access in financial modeling software system as well as creating and modifying the workflow application within it.
Conducts budget preparation training and other financial related presentations.
Creates and adheres to realistic budgets in a manner that helps achieve the organization's objectives. Tracks expenses against the budget frequently enough to make adjustments at the optimum time. Communicates budget concerns and adjustments to all appropriate stakeholders so that they can adapt their plans and expectations. This contrasts with the behavior of individuals who either fail to create budgets or fail to stick to them; who let too much time go by before comparing actual expenses to budget projections; and/or who neglect to notify important stakeholders about budget concerns or adjustments. Such individuals frequently allow expenses to spin out of control.
Possesses the technical skills and knowledge required to perform essential tasks in an efficient and effective manner. Demonstrates the willingness and ability to train or coach others in the technical arena. This is quite different than those individuals who lack technical skills or knowledge and/or have failed to demonstrate a willingness and ability to train others to perform well in technical assignments.
Develops the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way. This is distinctly different from individuals who ignore long-term or short-term goals, fail to link their goals to broader initiatives, have not set realistic plans that allow for contingencies, and/or ignore the importance of milestones that could enhance motivation in the pursuit of long-term plans.
Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Expects that obstacles will occur and refuses to use them as an excuse for not achieving results. This compares favorably to those who seek to justify poor results by describing intentions or activities, who get derailed by obstacles and fail to take effective steps to avoid or overcome them, and/or who frequently miss deadlines without giving a prior warning.
Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options prior to selecting a particular approach. This contrasts with the behavior of individuals who tend to attack problems without a thorough examination of all important components and ramifications; who fail to weigh the costs, benefits and risks associated with various alternatives; and/or who are unable to explain or justify their decisions in a logical and systematic fashion.
filler on odd columns
Instructions and guidelines define overall goals and priorities under limited supervision. This position may have the authority to commit the employer in matters that have financial impact. Advanced knowledge is required in planning and completing assignments, resolving conflicts and coordinating work with others. This position has the authority to make decisions without direction from supervisor
Finance, Economics, Statistics or Accounting required
• Extensive knowledge of financial analysis methodologies
• Strong interpersonal, verbal, and written communication skills
• Ability to work independently and accurately on time-sensitive projects
• Ability to interact with members of all levels of the organization
• Ability to speak in public and present financial information succinctly, understandably, and confidently
Additional background in information systems; Advanced degree (MBA or Master of Accountancy) and / or CPA preferred;
• Advanced Excel skills required
• Experience with Oracle Essbase or similar cloud-based ERP preferred
• Predictive financial modeling experience strongly preferred
• Higher education experience strongly preferred
• Experience with multi-year and all-fund planning, forecasting, and budgeting preferred
• Advanced PowerPoint skills preferred
This position does not have supervisory responsibilities.
Work performed in a normal office environment.
Work performed in an environment requiring exposure to weather extremes.
Work performed in an environment requiring exposure to fumes, odors and noise.
Physical effort with some handling of light weight such as supplies or materials (0 to 15 lbs).
Physical efforts including standing, lifting and carrying light to moderately heavy materials or equipment. (15 to 50 lbs).
Physical effort such as pushing, pulling, bending, lifting, and carrying heavy objects (50 + lbs).
Demands require close visual attention.
Demands require prolonged mental concentration.
Exposure to hazards that may result in some injury, lost time, or threat to one's personal health.
Exposure to job hazards that may result in injury, lost time, total disability or death.