Baylor University

Job Description For Senior Accountant of Accounts Payable (ACO207)

Positions within Baylor University exist to support the mission, which is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.
Position Class
3196
Job Family
Finance
Sub-Family
Accounting
Department
Controller's Office (112ACO)
FLSA Status
Exempt - Does not qualify for overtime
Director of Accounts Payable
Requiring thorough knowledge of Accounts Payable procedures and functions to ensure timely and accurate disbursements in accordance with University policies and procedures, IRS, GAAP, and other regulatory requirements. Records, examines, and analyzes disbursements; analyzes and prepares reports and reconciliations; monitors aging reports; proposes new procedures; reviews disbursements for accuracy and conformance with established standards and procedures. Provide guidance to University departments regarding payment methods, expense reports, vouchers, required documentation, & IRS & Federal vendor reporting guidelines.
Description Pct. of Time
Prepares, consolidates, and audits accounts payable transactions to ensure payments are properly authorized and in compliance with University policy and procedures, generally accepted accounting principles (GAAP), and regulatory requirements. 45%
Maintain supplier database and records. Review and approve supporting documentation in accordance with University policies and regulatory regulations. Coordinate with internal and external customers regarding discrepancies, questions, and other items. 15%
Engage & effectively communicate policy/procedures/regulations with internal and external customers. Handle confidential information necessitating above average communication skills to include considerable use of tact, diplomacy, discretion, & judgment. 10%
Review/analyze G/L accounts, vouchers, and PO reconciliations using judgement, research, analytical decisions, and coordinating adjustments. Review transactions for timeliness, accuracy, and conformance with Univ policies & regulatory regulations. 10%
Maintain updated working knowledge and maintains on-going knowledge, of a University’s policies, procedures, and regulatory compliance, including IRS, U.S. Treasury, sales and use tax, GAAP, and 1009/1042S reporting. 5%
Attend meetings, seminars, staff developments and training sessions. Serve on University committees as appropriate, assist with special projects of the Controller’s Office, and perform other duties as assigned. 5%
Works on projects that are complex in nature where judgment and initiative are required in resolving problems and making recommendations. 5%
Assist with monthly and year-end closing procedures, entries and reporting; and external and internal audits by preparing working papers and generating reports. 5%
Total 100%
Functional Skills
Planning
Develops the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way. This is distinctly different from individuals who ignore long-term or short-term goals, fail to link their goals to broader initiatives, have not set realistic plans that allow for contingencies, and/or ignore the importance of milestones that could enhance motivation in the pursuit of long-term plans.
Operating Skills
Priority and Time management
Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. This is in contrast to those individuals who fail to prioritize tasks or are not tenacious or disciplined enough to stay focused on the highest priority aspects of the job. This tendency to lack focus or discipline results in unmet deadlines and frustrated stakeholders.
People Management
Managing and Evaluating Performance
Ensures that performance appraisals are fair, objective and timely. When rating performance, considers each employee's role and experience along with any circumstances that affected performance. Rates on the basis of fair and realistic expectations regarding both results expected and competencies demonstrated. Understands the competencies required by those being assessed and can describe gaps in a clear and effective manner. Ensures that feedback is ongoing and that appraisal documentation is submitted for review on time. This compares favorably to being unclear or unrealistic, failing to provide ongoing feedback, being unable to explain the connection between competencies and results, demonstrating bias in ratings or written documentation, or failing to complete documentation or meetings in a timely manner.
Personal Attribute
Results Oriented
Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Expects that obstacles will occur and refuses to use them as an excuse for not achieving results. This compares favorably to those who seek to justify poor results by describing intentions or activities, who get derailed by obstacles and fail to take effective steps to avoid or overcome them, and/or who frequently miss deadlines without giving a prior warning.
Strategic Skills
Analytical Thinking
Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options prior to selecting a particular approach. This contrasts with the behavior of individuals who tend to attack problems without a thorough examination of all important components and ramifications; who fail to weigh the costs, benefits and risks associated with various alternatives; and/or who are unable to explain or justify their decisions in a logical and systematic fashion.
Instructions and guidelines define overall goals and priorities. This position may have the authority to affect, interpret, or implement policies and procedures. This position provides consultation and expert advice to management and is involved in planning business objectives. This position resolve matters on behalf of management. This position has the authority to make decisions without direction from supervisor.
Bachelor's Degree
Bachelor's Degree
Accounting or Finance
3 years
5 years
CPA preferred or other related certification
Strong accounting/auditing/tax skills and experience, including analytical skills and attention to detail with accuracy. Ability to coordinate with multiple levels within organization; organize work to meet timetables and deadlines (performance under pressure); work independently with minimal supervision; and, coordinate a variety of activities. Ability to maintain strict confidentiality. Ability to operate personal computers, on-line computing systems, and other general office equipment. Effective communication skills, oral and written, using correct English grammar, spelling and punctuation. Ability to interact in difficult situations requiring tact and diplomacy with a diverse population.
Non-profit, university or college, or international tax experience.
Student workers 1.00
Frequently supervises 10 or less staff members and / or student workers.
Plans, assigns, directs and coordinates work of others; ensure that the group's work is completed within budget. Counsel subordinates on improving work quality.
Requirement/Condition Frequency
Work performed in a normal office environment. Constant
Work performed in an environment requiring exposure to weather extremes. Never
Work performed in an environment requiring exposure to fumes, odors and noise. Never
Requirement/Condition Frequency
Physical effort with some handling of light weight such as supplies or materials (0 to 15 lbs). Occasional
Physical efforts including standing, lifting and carrying light to moderately heavy materials or equipment. (15 to 50 lbs). Occasional
Physical effort such as pushing, pulling, bending, lifting, and carrying heavy objects (50 + lbs). Never
Requirement/Condition Frequency
Demands require close visual attention. Constant
Demands require prolonged mental concentration. Constant
Requirement/Condition Frequency
Exposure to hazards that may result in some injury, lost time, or threat to one's personal health. Never
Exposure to job hazards that may result in injury, lost time, total disability or death. Never
Last Modified:
8/17/2018 1:33:05 PM