Baylor University

Job Description For Academic Advisor (301217)


Positions within Baylor University exist to support the mission, which is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.
Position Class
3138
Job Family
Student Services
Sub-Family
Advising
Department
College of Arts & Sciences Advisement (CASA) (301CSA)
FLSA Status
Exempt - Does not qualify for overtime

Director
Advising students concerning their career and academic goals and academic requirements; and providing information on and referring students to University resources that can assist in meeting their needs or solving problems.
Description Pct. of Time
Serve as Advisor of Record for freshmen, sophomores, juniors & transfer students by developing education plans, selecting courses, evaluating academic progress, and reviewing BA/BS curriculum options & study abroad selections. 70%
Assist new students in learning about the majors and programs in the College of Arts and Sciences during all Orientation sessions. Visit with prospective students throughout the year. 20%
Serve on committees both at the University and College levels, assist w/Freshmen & Transfer orientations, provide evaluative information as requested & assist with all training workshops. 10%
Total 100%
Functional Skills
Planning
Develops the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way. This is distinctly different from individuals who ignore long-term or short-term goals, fail to link their goals to broader initiatives, have not set realistic plans that allow for contingencies, and/or ignore the importance of milestones that could enhance motivation in the pursuit of long-term plans.
Operating Skills
Priority and Time management
Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. This is in contrast to those individuals who fail to prioritize tasks or are not tenacious or disciplined enough to stay focused on the highest priority aspects of the job. This tendency to lack focus or discipline results in unmet deadlines and frustrated stakeholders.
Personal Attribute
Creativity
Applies creativity and originality in the work setting, when appropriate. Suggests or applies new ways of addressing ongoing work issues and challenges. Sees possibilities that others have not yet seen, or combines ideas and approaches suggested by others in a unique manner that results in breakthroughs and improvements. Understands when to be creative and when to stick with what exists now. This behavior contrasts with those who tend to focus exclusively on how things have been or how they are now and who tend to stick with traditional ways of doing things.
Versatility
Is able to take on a variety of different tasks and roles in the organization. Can move in a relatively seamless manner from one task or focus to another and can fill in for other team members when they are absent or are experiencing work overload. This contrasts distinctly with individuals who have a limited number of skills or who convey a strong preference to work in narrowly defined arenas. In these circumstances, the individual's actual (or preferred) lack of range and flexibility typically reduces his/her value in a team environment.
Relationship Skills
Active Listening Skills
Tends to listens more than talk. Leaves others with the impression that their thoughts, opinions, feelings and needs are important. Helps others understand their feelings and their needs. This compares favorably with the behavior of individuals who talk more than they listen, leave others wondering whether perspective is important, and/or are not viewed as a potential "sounding board" that allows others to sort through and clarify their own feelings and needs.
Sharing Knowledge
Makes it a practice to share new skills or knowledge with others in the organization. Keeps his/her manager informed of newly- acquired skills and knowledge and offers to share information, demonstrate skills or summarize learning for others on the team. This clearly differs from those who tend to hoard knowledge or skills and fail to see to it that new capabilities are shared with others to expand the benefits for the organization.
Relationship Building and Networking
Builds rapport and develops alliances with a broad range of people. Adjusts communication style to meet the needs of individuals at various organizational levels and to meet the needs of clients. Forms alliances by demonstrating concern and respect for others, as well as by highlighting common interests and aspirations. Leave others feeling that he/she will be a trusted ally and is careful to act in ways that reinforce that trust over time. This is in contrast with the behavior of individuals who tend to interact with a relatively narrow range of people or who fail to adjust their communication styles to accommodate others. It is also quite different than behavior that leaves the impression that the person is seeking to advance his/her own narrow agendas and interests.
Constituent Focus
Personally demonstrates that external (or internal) constituents are a high priority. Identifies constituent needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the constituent. Keeps constituents informed about the status of pending actions and inquires about constituent satisfaction with service. This is in sharp contrast to behavior patterns that tend to disappoint constituents, leave them feeling forgotten and unimportant or that otherwise result in unmet needs or expectations.
Instructions and guidelines define overall goals and priorities under limited supervision. This position may have the authority to commit the employer in matters that have financial impact. Advanced knowledge is required in planning and completing assignments, resolving conflicts and coordinating work with others. This position has the authority to make decisions without direction from supervisor

Bachelor's Degree
Master's Degree

2 years
1 year



This position does not have supervisory responsibilities.
Requirement/Condition Frequency
Work performed in a normal office environment. Constant
Work performed in an environment requiring exposure to weather extremes. Never
Work performed in an environment requiring exposure to fumes, odors and noise. Never
Requirement/Condition Frequency
Physical effort with some handling of light weight such as supplies or materials (0 to 15 lbs). Occasional
Physical efforts including standing, lifting and carrying light to moderately heavy materials or equipment. (15 to 50 lbs). Never
Physical effort such as pushing, pulling, bending, lifting, and carrying heavy objects (50 + lbs). Never
Requirement/Condition Frequency
Demands require close visual attention. Constant
Demands require prolonged mental concentration. Constant
Requirement/Condition Frequency
Exposure to hazards that may result in some injury, lost time, or threat to one's personal health. Never
Exposure to job hazards that may result in injury, lost time, total disability or death. Never
Last Modified:
7/29/2019 8:51:18 AM