Baylor University

Job Description For Director of Major Fellowships and Awards (301114)


Positions within Baylor University exist to support the mission, which is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.
Position Class
1109
Job Family
General Administration
Sub-Family
Administrative Leadership
Department
College of Arts and Sciences - Dean's Office (301)
FLSA Status
Exempt - Does not qualify for overtime

Associate Dean for Engaged Learning
overseeing the SPARK (Scholarship Programs, Awards, Research, Knowledge) office within the Office of Engaged Learning in the College of Arts and Sciences Dean's Office. The primary purpose of this office to inform and equip undergraduate students across Baylor in their various investigations and pursuits of national merit awards.
Description Pct. of Time
Develop expertise and mentoring skills in dealing with high-profile national and international merit award competitions, and work closely with undergraduate students from across the University as they prepare applications. This deadline-driven process includes conducting strategy sessions, discussing writing goals for applications, revising and editing application essays, proofreading applications, trouble-shooting when challenges arise, and setting up and conducting mock interviews. 20%
Provide leadership to Ampersand Honors Society, including regular meetings (sometimes in the evenings) with each of the four cohorts and academic mentorship for many of Ampersand’s 100+ members. 10%
Support the efforts of the Office of Engaged Learning to develop new opportunities for undergraduate research, internships, study abroad, and informed civic and community engagement. 10%
Respond to and meet with students who submit an Undergraduate Student Profile to the office. 10%
Manage technology, including the design and management of Engaged Learning websites, Canvas sites for major awards (Truman, Fulbright, and major UK scholarships), and social media accounts designed to foster interest and excitement about national merit awards. 10%
Work closely with Baylor faculty and administrators to identify and increase the number of applicants for national and international merit awards. 5%
Create ways to link current undergraduates with alumni in order to help them discover resources for internships and career opportunities. 5%
Coordinate the internship program with the Shepherd Higher Education Consortium on Poverty, helping to recruit, interview and select Baylor’s 5+ interns who participate in a national 8-week, funded summer internship. 5%
Create and present materials at campus-wide or College events, such as Celebration of First-Year Excellence, Dean’s Teas, Invitation to Excellence, Distinguished Scholar Days, and other notable, high-visibility events. 5%
Discover new scholarship, research, internship, and leadership opportunities for high-achieving students. 5%
Offer information/interest sessions on key awards and engaged learning opportunities 5%
Participate in the National Association of Fellowship Advising and attend NAFA conferences. 5%
Perform other duties as assigned by the Associate Dean for Engaged Learning. 5%
Total 100%
Functional Skills
Serving as a Functional Expert
When needed, serves as an advisor regarding technical aspects of a project. Makes recommendations related to procedures and resources that may be needed. Has gained the respect and confidence of the people he/she advises. This is distinctly different from those whose advice fails to result in improving efficiency or avoiding pitfalls on projects and/or whose track record or ability to persuade others creates a lack of credibility and a lack of confidence in following any advice offered.
Writing Skills
Produces clear and complete written reports that meet the needs of the customer. Written reports use words and tone that are appropriate for the intended audience and are produced and distributed in a timely manner. This differs from reports that use jargon or other words that may not be understood by the intended audience, reflect an inappropriate tone and/or are distributed too late to meet the needs and expectations of various stakeholders.
Operating Skills
Priority and Time management
Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. This is in contrast to those individuals who fail to prioritize tasks or are not tenacious or disciplined enough to stay focused on the highest priority aspects of the job. This tendency to lack focus or discipline results in unmet deadlines and frustrated stakeholders.
Personal Attribute
Creativity
Applies creativity and originality in the work setting, when appropriate. Suggests or applies new ways of addressing ongoing work issues and challenges. Sees possibilities that others have not yet seen, or combines ideas and approaches suggested by others in a unique manner that results in breakthroughs and improvements. Understands when to be creative and when to stick with what exists now. This behavior contrasts with those who tend to focus exclusively on how things have been or how they are now and who tend to stick with traditional ways of doing things.
Results Oriented
Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Expects that obstacles will occur and refuses to use them as an excuse for not achieving results. This compares favorably to those who seek to justify poor results by describing intentions or activities, who get derailed by obstacles and fail to take effective steps to avoid or overcome them, and/or who frequently miss deadlines without giving a prior warning.
Relationship Skills
Active Listening Skills
Tends to listens more than talk. Leaves others with the impression that their thoughts, opinions, feelings and needs are important. Helps others understand their feelings and their needs. This compares favorably with the behavior of individuals who talk more than they listen, leave others wondering whether perspective is important, and/or are not viewed as a potential "sounding board" that allows others to sort through and clarify their own feelings and needs.
Relationship Building and Networking
Builds rapport and develops alliances with a broad range of people. Adjusts communication style to meet the needs of individuals at various organizational levels and to meet the needs of clients. Forms alliances by demonstrating concern and respect for others, as well as by highlighting common interests and aspirations. Leave others feeling that he/she will be a trusted ally and is careful to act in ways that reinforce that trust over time. This is in contrast with the behavior of individuals who tend to interact with a relatively narrow range of people or who fail to adjust their communication styles to accommodate others. It is also quite different than behavior that leaves the impression that the person is seeking to advance his/her own narrow agendas and interests.
Strategic Skills
Advocate for Project
Promotes programs and projects, both within and outside the organization, in a manner that increases understanding and support for these initiatives. Communicates with others in a way that raises visibility for, and interest in, products or projects. Ensures that the benefits of programs and projects are clearly understood and that they are received with enthusiasm and high expectations. This is distinctly different than the impact of those who are unenthusiastic about new programs, come across as unconvincing or insincere about the advantages of products or programs, or communicate about them in a negative manner that casts doubt on the value or benefits to be expected.
Instructions and guidelines define overall goals and priorities. This position may have the authority to affect, interpret, or implement policies and procedures. This position provides consultation and expert advice to management and is involved in planning business objectives. This position resolve matters on behalf of management. This position has the authority to make decisions without direction from supervisor.

Master's Degree
Master's Degree
Humanities, Social Sciences or STEM Field

3 years
5 years


• Exceptional writing and editing ability • Strategic thinking • Relationship skills, especially in mentoring students and connecting with faculty
• Exceptional writing and editing ability • Strategic thinking • Relationship skills, especially in mentoring students and connecting with faculty

Student workers 0.50
Frequently supervises 10 or less staff members and / or student workers.
Plans, assigns, directs and coordinates work of others; ensure that the group's work is completed within budget. Counsel subordinates on improving work quality.
Requirement/Condition Frequency
Work performed in a normal office environment. Constant
Work performed in an environment requiring exposure to weather extremes. Never
Work performed in an environment requiring exposure to fumes, odors and noise. Never
Requirement/Condition Frequency
Physical effort with some handling of light weight such as supplies or materials (0 to 15 lbs). Frequent
Physical efforts including standing, lifting and carrying light to moderately heavy materials or equipment. (15 to 50 lbs). Never
Physical effort such as pushing, pulling, bending, lifting, and carrying heavy objects (50 + lbs). Never
Requirement/Condition Frequency
Demands require close visual attention. Constant
Demands require prolonged mental concentration. Constant
Requirement/Condition Frequency
Exposure to hazards that may result in some injury, lost time, or threat to one's personal health. Never
Exposure to job hazards that may result in injury, lost time, total disability or death. Never
Last Modified:
5/7/2019 8:31:06 AM