Baylor University

Job Description For Dir of Compliance & Operations (208130)


Positions within Baylor University exist to support the mission, which is to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.
Position Class
1109
Job Family
General Administration
Sub-Family
Administrative Leadership
Department
Student Financial Aid Office (208)
FLSA Status
Exempt - Does not qualify for overtime

Senior Director for Financial Aid
This position provides the Sr. Director with much needed support in the area of financial aid compliance as well as provides additional oversight related to all aspects of financial aid processing. This position will directly supervise 3 Associate Directors and manage the financial aid processing for all students enrolled in the University.
Description Pct. of Time
Maintain and establish on-going process improvement planning and analysis. Directs and establishes goals, benchmarks and project timelines for the various functional areas of the office. Must be able to plan, prepare and present outcomes to supervisor and various stakeholders. 20%
Assist the Senior Director with ensuring the institution remains compliant on federal, state and institutional financial aid regulations, policies, and procedures; exercising professional judgment as needed. 10%
Provide leadership for the day-to-day operations within the financial aid office. This includes direct supervision of 3 full-time staff members and their teams. 10%
Coordinates cross-functional collaboration between all teams to help streamline processes and procedures, encouraging and facilitating on-going communication and teamwork. 10%
Along with Associate and Assist Directors; provide on-going staff training and development including updates on all state, federal and NCAA regulations. 10%
Coordinate and ensure on-going maintenance of the Office Operational Calendar, Team Data Dashboards and written policy and procedures for the office. 10%
Develop internal controls, work processes and internal audit procedures needed to monitor and ensure compliance. Oversee internal and external audits and program review 10%
Assist the Senior Director with establishing best practices for data collection and analysis to create innovative methods and further optimize university funding to meet enrollment goals. 5%
Performs other duties as assigned. 5%
Oversee the coordination and administration of financial aid as required to meet University, NCAA, Big12 and Veteran Affairs regulations. 5%
Oversee the completion of the annual Fiscal Operations Report and Application to Participate (FISAP). 5%
Total 100%
Functional Skills
Planning
Develops the steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way. This is distinctly different from individuals who ignore long-term or short-term goals, fail to link their goals to broader initiatives, have not set realistic plans that allow for contingencies, and/or ignore the importance of milestones that could enhance motivation in the pursuit of long-term plans.
Serving as a Functional Expert
When needed, serves as an advisor regarding technical aspects of a project. Makes recommendations related to procedures and resources that may be needed. Has gained the respect and confidence of the people he/she advises. This is distinctly different from those whose advice fails to result in improving efficiency or avoiding pitfalls on projects and/or whose track record or ability to persuade others creates a lack of credibility and a lack of confidence in following any advice offered.
Writing Skills
Produces clear and complete written reports that meet the needs of the customer. Written reports use words and tone that are appropriate for the intended audience and are produced and distributed in a timely manner. This differs from reports that use jargon or other words that may not be understood by the intended audience, reflect an inappropriate tone and/or are distributed too late to meet the needs and expectations of various stakeholders.
Operating Skills
Priority and Time management
Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished. This is in contrast to those individuals who fail to prioritize tasks or are not tenacious or disciplined enough to stay focused on the highest priority aspects of the job. This tendency to lack focus or discipline results in unmet deadlines and frustrated stakeholders.
People Management
Training and Development
Ensures that staff members get a sufficient amount of orientation, training and developmental opportunities to maximize their chances of being successful in their assignments. Views training and development as an investment in employees and uses mentoring, cross- functional assignments, job rotation or other on-the-job learning opportunities to enhance the depth and breadth of skills and experience. Also encourages self-development activities. This is in contrast to those who provide little or no orientation to the organization, view training as an expense and something to be rationed on a selective basis, and tend to focus almost entirely on today's needs and demands instead of ensuring that employees are being prepared for tomorrow's challenges.
Personal Attribute
Versatility
Is able to take on a variety of different tasks and roles in the organization. Can move in a relatively seamless manner from one task or focus to another and can fill in for other team members when they are absent or are experiencing work overload. This contrasts distinctly with individuals who have a limited number of skills or who convey a strong preference to work in narrowly defined arenas. In these circumstances, the individual's actual (or preferred) lack of range and flexibility typically reduces his/her value in a team environment.
Relationship Skills
Sharing Knowledge
Makes it a practice to share new skills or knowledge with others in the organization. Keeps his/her manager informed of newly- acquired skills and knowledge and offers to share information, demonstrate skills or summarize learning for others on the team. This clearly differs from those who tend to hoard knowledge or skills and fail to see to it that new capabilities are shared with others to expand the benefits for the organization.
Strategic Skills
Analytical Thinking
Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options prior to selecting a particular approach. This contrasts with the behavior of individuals who tend to attack problems without a thorough examination of all important components and ramifications; who fail to weigh the costs, benefits and risks associated with various alternatives; and/or who are unable to explain or justify their decisions in a logical and systematic fashion.
Instructions and guidelines define overall goals and priorities under limited supervision. This position may have the authority to commit the employer in matters that have financial impact. Advanced knowledge is required in planning and completing assignments, resolving conflicts and coordinating work with others. This position has the authority to make decisions without direction from supervisor

Bachelor's Degree
Master's Degree
Business Admin, Management, Finance, Accounting, Education

5 years
8 years


Ability to maintain a high level of accuracy and focus on detail, commits to confidentiality in both technology and interpersonal interactions. Communicates effectively with others to meet goals and actively shares information in a consistent, timely manner. Able to approach challenges and change in a positive manner with an ability to lead others through the process improvement processes. Strong desire to learn, read, apply and convey information accurately. Experience supervising and leading a team as both a direct and indirect supervisor.
Knowledge of current Department of Education (DOE) financial aid regulations, Title IV financial aid programs and withdrawals, federal financial aid software including EdConnect, COD, NSLDS. Financial aid student systems knowledge including Oracle and/or Banner.

Associate Director 3.00
Supervises a group that has related functions without line authority where duties involve analyzing data and consulting with key administrators.
Plans, assigns, directs and coordinates work of others; ensure that the group's work is completed within budget. Counsel subordinates on improving work quality.
Requirement/Condition Frequency
Work performed in a normal office environment. Constant
Work performed in an environment requiring exposure to weather extremes. Never
Work performed in an environment requiring exposure to fumes, odors and noise. Never
Requirement/Condition Frequency
Physical effort with some handling of light weight such as supplies or materials (0 to 15 lbs). Occasional
Physical efforts including standing, lifting and carrying light to moderately heavy materials or equipment. (15 to 50 lbs). Never
Physical effort such as pushing, pulling, bending, lifting, and carrying heavy objects (50 + lbs). Never
Requirement/Condition Frequency
Demands require close visual attention. Constant
Demands require prolonged mental concentration. Constant
Requirement/Condition Frequency
Exposure to hazards that may result in some injury, lost time, or threat to one's personal health. Never
Exposure to job hazards that may result in injury, lost time, total disability or death. Never
Last Modified:
6/25/2019 2:18:18 PM